Step 7: Certify the fillable W-9 formĪfter filling in all the required fields, review the document carefully for accuracy. Since John Doe operates as a sole proprietor, he would enter his SSN. However, provide your EIN if you have a separate legal entity for your business, such as an LLC or corporation. For most freelancers and sole proprietors, an SSN will suffice. Here you get 2 options, add Social Security Number (SSN) or Employer Identification Number (EIN), depending on your business type. In this example, John Doe would enter his home address since he works from home. This address is where the payer will send any necessary tax paperwork, such as 1099 forms. Step 5: Add your addressįill in your mailing details, giving the house number, street name, city, state, and ZIP code. Provide the suitable code if you are from backup withholding or get a specific tax exemption. However, if you have any applicable exemption codes based on your business type or tax situation, enter them in the designated fields. In most cases, you would leave this section blank. In our example, John Doe would check the first box since he runs a freelance graphic design business. Trust/estate is for legal entities responsible for filing tax returns and paying any taxes the trust or estate owes.Partnership is a business entity where two or more people share ownership and profits of the company.In this case, the profits and losses of the corporation are passed through to the shareholders, who report them on their tax returns. S corporations are limited to 100 shareholders.C corporation has an unlimited number of investors or shareholders, and the corporation's and each investor's income should be reported separately.If you are a contractor or freelancer, check the "Individual/sole proprietor or single-member LLC" box.įor businesses with more than one shareholder, there are other options: Step 3: Pick federal tax classificationĬheck the appropriate box for you in the third line. If you are operating under a different business name, include that.įor instance, if your legal name is John Doe and your freelance graphic design business is called "Doe Designs," write "John Doe" on the first line and "Doe Designs" on the second line. ![]() Step 2: Add legal name and/or business nameĮnter your full legal name as it appears on your Social Security card or other official documents. ![]() Sometimes, businesses may require additional information, such as the name of your business, entity tax type, or exemption codes. This includes your Employer ID Number or Social Security Number. Filling Out the Blank W-9 Form Onlineīefore beginning, make sure to have all the requested info. It was approved in March 2024, and from now on, W-9 2024 is the official version approved by the IRS that taxpayers should use. The IRS released a draft of a new W-9 form in October 2023.
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